TERMS OF SERVICE :
To agree to these terms, click “Agree”. If you do not agree to these terms, do not click “Agree”, and do not use the service.
DEFINITIONS :
In these conditions the following terms shall have the following meaning “The Company” means Sandbag Ltd. “Customer” means the customer of the company. “Contract” means any contract for the sale of goods by The Company to the Customer.
PAYMENT :
Payment shall become due upon placement of the order except in the case of mail order. Payment for orders placed by fax or mail shall be included with the printed order form. No goods shall be supplied without payment.
Goods shall be delivered by a carrier of The Company’s choosing. Carriage will be at cost to the Customer and forms part of the invoice. We aim to dispatch goods within 5 working days.
Please wait 31 days to report to Sandbag Limited any outstanding orders.
PRE ORDERS :
Any product purchased marked as a ‘pre order’ will be available for dispatch and distribution at a later date, this date will be written within the product description however will be subject to change. Your credit/debit card will be charged at the point of purchase.
CLAIMS :
Claims arising from damage delay or partial loss of the goods in transit must be made in writing to The Company within seven working days of delivery. The Company shall be afforded reasonable opportunity to investigate any claim made hereunder, and the Customer shall, if so requested in writing or verbally by The Company promptly return any of the goods subject of any claim and any packing materials securely packaged and return them to The Company for examination.
LIABILITY :
- a) If the Customer establishes that any of the goods have not been delivered, or have been delivered damaged, or are not of the correct quantity, The Company shall at its option, replace them with similar goods, or allow the Customer credit for their invoice value.
b) If the Customer establishes that any of the goods are defective The Company shall, at its option replace them with similar goods or allow the Customer credit for their invoice value.
c) In no circumstances shall the liability of The Company to the Customer under this condition exceed the invoice value of the goods.
TAXES AND DUTIES :
Customers must be aware that they may be liable to pay Import Taxes and Duties if value of goods ordered are of a value over their national import thresholds.
Shipping to the European Union
In order to ensure our customers receive the highest level of service available within the EU, all shipments under €150 (excluding shipping cost and VAT) will be sent on VAT paid tracked shipping services. Customers will not be required to pay any import tax or customs clearance administrative charges.
Orders over €150 (excluding shipping cost and VAT) will incur an import fee upon delivery. Unfortunately we are unable to tell you how much this will be as if differs from country to country. check with your local customs office for information on taxes in your country.
RETURNS :
Goods that are faulty or do not fit must be returned to Sandbag Limited, P.O. Box No. 2656, Reading, RG1 8XR UK within 7 working days of the item being received by the customer.
EXCHANGE POLICY :
Due to inventory and accounting purposes, we do not exchange items received for different items than originally purchased and we also do not process exchanges for another size within the same product (unless it is a packing error from our side).
You can return an item that is unwanted for a refund but bear in mind you will be responsible for the cost of returning the item to us, unless we delivered it to you in error or it is faulty.
REFUND POLICY :
You can cancel/ask for a refund of your order within 30 days of receiving it by contacting us. Once you have cancelled the order, you must send the parcel back to us within 14 days. Once we get it, you will be refunded the price of the item(s) within 14 days. You will be responsible for the cost of returning the item to us, unless we delivered it to you in error or it is faulty.
It is your responsibility to ensure safe return of the item(s) to us. If you return a high-value item, we recommend you use a recorded delivery service. We will refund the same means of payment as you used to make your purchase.
Please make sure to open and check your parcel as soon as you receive the order; so that you have time to return it or to report an issue to us, in order to receive a refund or another item. We can only work with you on your refund within a 30-day timeframe, since the product is received.
GIFT CARD TERMS + CONDITIONS
We ask that you read these conditions carefully before redeeming or attempting to redeem a Gift Card. By redeeming or attempting to redeem a Gift Card, you warrant and represent to us that you have read and agree to be bound by these Gift Card Terms
1. EXPIRY AND VALIDITY
Gift cards will expire on the date set OR you will be notified on the expiration of your gift card.
Gift Cards are not valid after the Expiry Date and any amounts remaining or unused on the Gift Card are non-refundable.
When a Gift Card reaches a zero (0) balance, it is no longer valid.
For the validity of the Gift Card, there are no limitations on the number of transactions for which the Gift Card may be used – other than once the total value of the Gift Card has been spent.
Taxes are still applicable on any products purchased with a Gift Card and will be included in the purchase price and deducted from the Gift Card.
Gift Cards are non-reloadable and may not be redeemed for cash. Gift Cards are not legal tender, account/credit/debit cards or securities and no transaction statements will be sent to you regarding your Gift Card.
You are not permitted to sell your Gift Card and you cannot obtain any cash advance with your Gift Card.
2. REDEMPTION
You agree that by redeeming a Gift Card, you authorise us to reduce the amount on your Gift Card by the value of the purchase. By redeeming a Gift Card, you agree that you are making a purchase subject to our Sale Terms and Conditions.
If a purchase does not exceed the amount of the Gift Card, any remaining amounts will remain on the Gift Card and may be used on future purchases, valid to the same Expiry Date. If a purchase exceeds the value of the Gift Card, the remaining amount must be paid for using another payment method, such as cash or debit/credit card.
To use your Card towards a purchase simply follow the instructions when checking out your online purchase.
3. RETURNS OF PURCHASES
Products that are purchased wholly or partially with a Gift Card may only be exchanged or returned in accordance with our Returns Policy.
Where a refund is issued for a product purchased wholly or partially with a Gift Card, you agree that any part of the purchase made by Gift Card may be refunded in the form of a credit of the equivalent amount instead of other tender. Any amounts paid by other tender will be refunded in the same tender to the same account in which the purchase was made.
SPECIFICATIONS :
The Company reserve the right to alter specifications to those stated in the catalogue including slight differences in colour, shade and size.
The Customer’s statutory rights will not be affected.
MAILING LIST :
By registering with the shop, Sandbag may use your e-mail address or your telephone number to send you appropriate news, updates, ticket info etc.
Data Privacy Notice
We are SANDBAG LIMITED with registered number 04382666 and address 50 Milford Road RG1 8LJ. Our Data Protection Lead can be contacted at dataprotection@sandbaguk.com. We have produced this privacy notice in order to keep you informed of how we handle your personal data. All handling of your personal data is done in compliance with the General Data Protection Regulation (EU) 2016/679 (“Data Protection Legislation”). The terms “Personal Data”, “Special Categories of Personal Data”, “Personal Data Breach”, “Data Protection Officer”, “Data Controller”, “Data Processor”, “Data Subject” and “process” (in the context of usage of Personal Data) shall have the meanings given to them in the Data Protection Legislation. “Data Protection Lead” is the title given to the member of staff leading our data protection compliance programme in lieu of a requirement for a Data Protection Officer.
What are your rights?
When reading this notice, it might be helpful to understand that your rights arising under Data Protection Legislation include:
The right to be informed of how your Personal Data is used (through this notice);
The right to access any personal data held about you;
The right to withdraw consent at any time, by opting-out using the options present in communications;
The right to rectify any inaccurate or incomplete personal data held about you;
The right to erasure where it cannot be justified that the information held satisfies any of the criteria outlined in this policy;
The right to prevent processing for direct marketing purposes, scientific/historical research or in any such way that is likely to cause substantial damage to you or another, including through profile building; and
The right to object to processing that results in decisions being made about you by automated processes and prevent those decisions being enacted.
You can exercise your right to access personal data held about you by logging in to your account on the store where you made your purchase. You can also gain access to your personal data by emailing dataprotection@sandbaguk.com with the subject line: “Subject Access Request”. When you submit a ‘subject access request’, you will need to provide confirmation of your identity by contacting us using the email address associated with your profile or attaching a photocopy of your driver’s license or passport. This is provided free of charge and our response will be made within thirty (30) days unless our Data Protection Lead deems your request as being excessive or unfounded. If this is the case, we will inform you of our reasonable administration costs in advance and/or any associated delays, giving you the opportunity to choose whether you would like to pursue your request. If you believe we have made a mistake in evaluating your request, please see the section ‘Who can you complain to?’.
If you have questions about any of the rights mentioned in this section, please contact our Data Protection Lead at dataprotection@sandbaguk.com.
Who is the Data Controller?
If your data has been passed to us by a third party for processing under their instruction, that third party is the Data Controller. They should have notified you that they would be passing your personal data to us, SANDBAG LIMITED, at the time they collected your data and within their own privacy notices/standards. On some of the websites we manage, we collect your data on behalf of a Data Controller to add you to a mailing list or forum. For a list of Data Controllers that we process personal data for, the section below ‘Third Party Interests’.
Where we collect your personal data for fulfilling purchases from one of our stores, we are the Data Controller.
If we have received your personal data as part of a direct administrative relationship between our business and yours, we are the Data Controller.
What are the lawful bases for processing personal data?
Under Data Protection Legislation, there must be a ‘lawful basis’ for the use of personal data. The lawful bases are outlined in Article 6, Section 1 of the GDPR. They are sub-sections:
‘your consent’;
‘performance of a contract’;
‘compliance with a legal obligation’;
‘protection of your, or another’s vital interests’;
‘public interest/official authority’; and
‘our legitimate interests’.
What are SANDBAG LIMITED’s ‘legitimate interests’?
Legitimate interests are a flexible basis upon which the law permits the processing of an individual’s personal data. To determine whether we have a legitimate interest in processing your data, we balance the needs and benefits to us against the risks and benefits for you of us processing your data. This balancing is performed as objectively as possible by our Data Protection Lead. You are able to object to our processing and we shall consider the extent to which this affects whether we have a legitimate interest. If you would like to find out more about our legitimate interests, please contact Dataprotection@sandbaguk.com.
About our processing of your data
We might collect, use, store and transfer different kinds of Personal Data about you which we have grouped together as follows:
Identity Data such as names, usernames or similar; marital status; title; date of birth; sex and gender.
Contact Data such as addresses; email addresses and telephone numbers.
Financial Data such as bank account and payment card information.
Transaction Data such as information about payments and details of purchases you have made.
Cookies Sandbag may set and access Sandbag cookies on your computer and uses cookies in connection with Sandbag’s site for your benefit.
Technical Data such as IP addresses; login data; browser info; time zone; location; browser plug-ins; operating systems; platforms and other technology on the device used to access this website.
Profile Data such as usernames; passwords; security answers; purchases/orders; interests; preferences; feedback and responses to surveys, blogs and messages.
Usage Data such as analytics relating to how you use the website.
Marketing and Communications Data such as your preferences about receiving communications from us or third parties.
Special Categories of Data such as details about race or ethnic origins, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health, genetic or biometric data.
We also collect, use and share Aggregated Data such as statistical or demographic data. Aggregated Data can be derived from your Personal Data but is not itself Personal Data as it cannot be used to reveal your identity. If Aggregated Data is ever used in combination with your Personal Data and becomes identifiable, it will be treated in accordance with this notice.
| Reference | What categories of information about you do we process? | Why are we processing your data? | Where did we get your personal data from? |
| Music, Merch & Tickets | · Identity Data
· Contact Data · Transaction Data |
Whenever we sell you a product, such as music, merchandise or tickets, we use your personal data in order to manage your order, process payments and make sure that you receive your products. This processing is conducted lawfully on the basis of ‘performance of a contract’. | Directly obtained at the point of sale. |
| Fan Community Management (including sign-up mailing lists and forums) | · Identity Data
· Contact Data · Profile Data · Technical Data · Marketing and Communications Data |
If you join one of our fan communities, we will use your personal data to contact you with updates related to the subject of the mailing list or forums that you have subscribed to, as well as occasionally running competitions or other community events. These messages and websites might contain cookies, web-beacons, unique identifiers or similar to monitor our marketing distribution. This processing is conducted lawfully on the basis of ‘your consent’. | Directly obtained when you sign-up. |
| Direct Marketing | · Identity Data
· Contact Data · Transaction Data · Technical Data · Marketing and Communications Data |
If you are a current or previous customer – providing that you haven’t opted-out before or since we collected your personal data – we may occasionally send you marketing related to the products that you purchased. These messages might contain cookies, web-beacons, unique identifiers or similar to monitor our marketing distribution. This processing is conducted lawfully on the basis of ‘our legitimate interests’. | Directly obtained at the point of sale. |
| Customer Services | · Identity Data
· Contact Data · Transaction Data |
If you wish to contact us regarding an aspect of our service, including complaints or enforcing your consumer rights in relation to a product or service that we have sold you, we will use your personal data in order to investigate a claim, evaluate your needs and/or possibly take action, such as sending you a replacement product. This processing is conducted lawfully on the basis of ‘compliance with a legal obligation’. | Directly obtained at the point of sale, and at the time of enquiry (if applicable). |
| B2B Relations | · Identity Data
· Contact Data |
If you are an employee of one of our business partners, we may use your personal data to communicate with you and your business about achieving our respective business objectives. This processing is conducted lawfully on the basis of ‘performance of a contract’. | Directly obtained from you or referred to us by one of yours or our partners. |
What happens if I refuse to give SANDBAG LIMITED my personal data?
If your personal data is used for selling you music, merchandise or tickets, your personal information has, in part, been collected as part of a statutory obligation arising under Companies Act 2006. Failure to process your data could result in us being unable to fulfil your orders.
If your personal data is used for observing your consumer rights, your personal information has been collected as part of a statutory obligation arising under Consumer Rights Act 2015. Failure to process your data could result in our inability to provide you with the remedies you are entitled to.
The information about you that we have collected for the performance of our contracts is required in order for us to successfully fulfil our obligations to you. If you choose not to provide the personal data requested, we will not be able to enter into a contract with you to provide the services we offer. If we are already processing your personal information under a contract, you must end our contractual relationship (as/where permitted) in order to exercise some of your rights. We process some personal information as part of a contractual relationship with a Data Controller. Any requests to restrict this type of processing should be forwarded to the Data Controller; they will be responsible for discussing your concerns and making any decisions.
What profiling or automated decision making does SANDBAG LIMITED perform?
SANDBAG LIMITED does not perform any profiling or automated decision making based on your personal data.
How long will your personal data be kept?
SANDBAG LIMITED holds different categories of personal data for different periods of time. Wherever possible, we will endeavour to minimise the amount of personal data that we hold and the length of time for which it is held.
If ‘consent’ is the basis for our lawful processing of your data, we will retain your data so long as both the purpose for which it was collected, and your consent, are still valid. For mailing lists and forums, we will consider your consent as valid so long as you continue to receive our emails or login to our website forums. If your email address ceases to receive our messages (e.g. ‘bounces-back’), we will consider this a withdrawal of consent. Occasionally, we might identify a legitimate interest in retaining some of your personal data that has been obtained by consent. If we do, we will inform you that we intend to retain it under these conditions and identify the interest specifically.
If we process your data on the basis of ‘legitimate interests’, we will retain your data for as long as the purpose for which it is processed remains active. We review the status of our legitimate interests every twelve (12) months and will update this notice whenever we determine that either a legitimate interest no longer exists or that a new one has been found.
All categories of personal data that are held by us because they are essential for the performance of a contract, will be held for a period of six years, as determined by reference to the Limitations Act 1980, for the purposes of exercising or defending legal claims.
Who else will receive your personal data?
SANDBAG LIMITED passes your data to the third parties listed in the section ‘Third Party Interests’ below.
Does your data leave the EU?
Yes. Details are included in the section ‘Third Party Interests’ below.
Third Party Interests
Data Controllers
| Name or Category of Third Party Controller | What processing are we performing for them? | If applicable – who is their representative within the EU? |
| Sandbag USA | We share your information with our subsidiary as joint controller, for their management of sales made through our stores setup on behalf of our US clients. | Sandbag UK – please contact dataprotection@sandbaguk.com for further information. |
| Website owners, including independent artists and record labels | Website, music, merchandising and ticket management. | N/A for European based owners – please contact dataprotection@sandbaguk.com if you would like to find out about a specific representative. |
| HMRC, regulatory authorities or other authorities | We are joint Controller with these authorities who require reporting of processing in some situations. | N/A |
| Postal/courier providers | Where these providers act as Data Controller, we are joint Controller with them for the purposes of order fulfilment. | N/A |
| Payment Processors with whom you already have a relationship, such as PayPal | We are joint Controller with these service providers who simply pass payments you make through their services directly to us based on a transaction. These transactions are subject to the provider’s privacy notices/policies. | N/A for European based services – please contact dataprotection@sandbaguk.com if you would like to find out about a specific representative. |
Our Data Processors
| Name or Category of Third Party Processor | Purposes for carrying out processing | If applicable – where does data leaving the EEA go and what safeguards are in place? |
| Web hosting providers | Website hosting, including the storage of data forming the website content and processing your Technical Data (and Profile Data, where applicable) in order to provide you with access to our websites. | In the interests of providing a quality service, we use providers located in the United States. These providers are either Privacy Shield certified or bound by the contractual provisions of the EU Commissions model clauses. |
| Internal technology providers | · CRM and ERP software providers, whose services we use in order to manage our business with you.
· Telephony providers. · Office software providers, such as email clients. · IT Support services, who might require access to our systems (with our strict supervision) in order to remedy faults with our technology. |
In the interests of providing a quality service, we use providers located in the United States. These providers are either Privacy Shield certified or bound by the contractual provisions of the EU Commissions model clauses. |
| Marketing technology providers | Providers who enable us to send you our marketing emails | In the interests of providing a quality service, we use providers located in the United States. These providers are either Privacy Shield certified or bound by the contractual provisions of the EU Commissions model clauses. |
| Payment Services Providers | We use these processors so that we can take electronic or card payments securely and without the requirement for you to disclose this data to us. | In the interests of providing a quality service, we use providers located in the United States. These providers are either Privacy Shield certified or bound by the contractual provisions of the EU Commissions model clauses. |
Who can you complain to?
In addition to sending us your complaints directly to dataprotection@sandbaguk.com, you can send complaints to our supervisory authority. As SANDBAG LIMITED predominantly handles the personal data of UK nationals, our supervisory authority is the Information Commissioner’s Office. If you believe that we have failed in our compliance with data protection legislation, complaints to this authority can be made by visiting https://ico.org.uk/concerns/.